Regular Meeting October
21, 2008
The
regular meeting of the Millcreek Township Board of Supervisors was called to
order at 9:36 a.m. by Chairman McGrath in the Assembly Room of the Millcreek
Township Municipal Building. Present
were Gerald Wolf, Lawrence Curtis, Brian McGrath, Joseph Kujawa, Evan Adair,
Esq., Gail Jares, Richard Morris, P.E. and Chief Richard Andrews. Mrs. Vollbrecht was absent.
Following
the Pledge to the Flag, Mr. McGrath called for public comment on agenda items
other than development or rezoning applications. No comments were received.
It
was moved by Mr. Curtis and seconded by Mr. Kujawa to approve the minutes of
the Board’s October 14, 2008 meeting.
Motion carried by unanimous roll call vote.
It
was moved by Mr. Curtis and seconded by Mr. Kujawa to approve payment of the
weekly General Fund bills in the amount of $286,699.28. Motion carried by unanimous roll call vote:
Mr.
Kujawa announced that the Township on October 15, 2008 opened bids received for
the 2008 Catch Basin Replacement Project.
The Township’s solicitation requested that bids state a price for
replacement of 38 catch basins plus a per-catch basin price for each in excess
of 38. Bids received included:
BCO Excavating $ 60,274.00 [+ $1,475.00 for each
additional basin]
Jim Brozell
Construction $ 24,498.00 [+ $ 644.69 for each additional basin]
Chivers Construction Co. $ 59,950.00 [+ $1,600.00 for each
additional basin]
Keystone Electric
Construction Co. $ 47,500.00 [+ $1,300.00 for each
additional basin]
McCaslin Construction Co. $ 23,700.00 [+ $ 750.00 for each additional basin]
Joseph McCormick
Construction $136,800.00 [+ $3,600.00
for each additional basin]
Wm. T. Spaeder $ 89,356.00 [+ $2,351.00 for each
additional basin]
Russell Standard Corp. $182,407.32 [+ $5,998.84 for
each additionall basin]
Mr.
Kujawa stated that all bidders complied with specifications, aside from McCaslin Construction Company which did not submit a bid
bond with its bid. On recommendation of
Anne Shingledecker, Mr. Kujawa moved and Mr. Curtis seconded that the Board
award the contract to Jim Brozell Construction for
its base bid price and price as to additional catch basins. Motion carried by unanimous roll call vote.
Engineer
Morris reported that the Township had received bids in response to its
solicitation for the McDowell Intermediate High School Flow Detention Basin
Spillway Reconstruction Project. Bids
received were as follows:
Chivers Construction Company $ 67,172.00
Meadville Land Service $101,975.00
Considine Biebel
and Company $ 81,000.00
Keystone Electric Construction Company $ 47,400.00
J & T Paving, Inc. $ 87,274.00
Delta Construction $121,955.00
Schwartz Construction $ 74,334.48
Mr.
Morris recommended that the Board award the contract to Keystone Electric at
its bid price of $47,400.00, which was the lowest bid received meeting
specifications. Mr. Kujawa moved and
Mr. Curtis seconded that the Board award the contract to Keystone Electric at
its $47,400.00 bid price. Motion carried by unanimous roll call vote.
Mr.
Morris reported that sidewalk forms had been installed and inspected at Lot 19
of Echo Hills Subdivision and, for that reason, recommended that the letter of
credit tendered by Dr. Sean Carroll and Bernadette Carroll for improvements
required at that lot be released as requested.
Mr. Kujawa moved and Mr. Curtis seconded that the letter of credit be
released. Motion carried by unanimous
roll call vote.
Mr.
Morris recommended that the financial security for required improvements to Carrollwood Development Lot 1, involving a cash bond of
$6,970.00, be released as improvements have been completed. Mr. Kujawa moved and Mr. Curtis seconded that
the financial security be released. Motion carried by unanimous roll call vote.
Mr.
Morris recommended that the financial security for required improvements to Carrollwood Development Lot 2, involving Letter of Credit
No. 18102505-00-000 issued by PNC Bank, be released as improvements have been
completed. Mr. Kujawa moved and Mr.
Curtis seconded that the financial security be released. Motion carried by
unanimous roll call vote.
Mr.
McGrath reported that Cliff Joslin, Supervisor of the
Streets Department, had obtained quotations for 1,000 tons of anti-skid
material, as there is uncertainty regarding availability of rock salt during
the coming winter. Quotations were
received for prices with the material picked up and for its being delivered,
all on a per-ton basis, as follows:
ACA Sand & Gravel $3.50 picked up $10.50
delivered
Raymond D. Showman &
Son, Inc. $5.00 picked up $10.75
delivered
Troyer Sand & Gravel $3.95 picked up $ 8.72 delivered
Waterford Sand &
Gravel $2.00
picked up $
8.50 delivered
West Ridge Sand & Gravel Did not have material
Mr.
McGrath stated that the bid of Waterford does not meet specifications, so he
moved and Mr. Kujawa seconded that the contract be awarded to Troyer Sand &
Gravel at its prices of $3.95 per ton picked up and $8.72 per ton
delivered. Motion carried by unanimous
roll call vote.
Mr.
Kujawa reported that the Township has solicited quotations for ceramic tile for
the office area of the East Side Building and received four responses, as
follows:
Gary’s Ceramic Tile $2,095.00
Floor Expressions $2,335.18
John Landers Ceramic Tile $2,446.00
Flooring Gallery $3,475.00
Mr.
Kujawa moved and Mr. Curtis seconded that the contract be awarded to Gary’s
Ceramic Tile at its bid price of $2,095.00.
Motion carried by unanimous roll call vote.
Attorney
Adair reported that Moody & Associates, which the Township had retained to
perform a Phase 1 environmental site assessment at part of the Erie Golf
Course, had recommended that additional Phase 2 site assessment work be done in
the area surrounding the golf cart building and portions of the land south of
the club house parking lot to determine the nature of any environmental
condition in fill used in these sections.
Mr. Kujawa moved and Mr. Curtis seconded that the Board award to Moody
& Associates a contract for this work per its October 14, 2008 proposal and
at its estimated price of $6,530.00, this to be reduced as to the $975.00
charge for excavating services, which instead are to be done by the
Township. Motion carried by unanimous
roll call vote.
Attorney
Adair reported that the Environmental Quality Board has issued proposed
amendments to regulations governing bluff recession hazard areas in response to
the Township’s petition filed in 2001, asking that those areas of Millcreek
deemed to be bluff recession hazard areas be identified. Attorney Adair stated that the regulations do
not clearly identify any areas which are or are not intended as hazard areas,
it appearing that the EQB and the Department assume that the regulations would
adopt a 2004 consultant’s recommendation without referring to it. Attorney Adair stated that the deadline for
comments to the proposed regulations is October 22, 2008 and recommended that
the Board submit comments which ask for a clear definition of any hazard areas
and, as it does not front on Lake Erie or the bay and has no precipitous bluff
face, request that the delineation exclude lands of Waldameer
Park. Mr. Kujawa moved and Mr. Curtis
seconded that the Board submit such comments.
Motion carried by unanimous roll call vote.
Chief
Andrews recommended that the Board authorize Sgt. Carter Mook and Sgt. Leslie
Mitchell to attend and represent the Police Department at a criminal justice
job fair at Edinboro University to be held on October
23, 2008. Mr. Kujawa asked whether the
attendance of two officers at the job fair was necessary and accomplished more
than would a single officer’s attendance.
Chief Andrews responded that employers from as far south as Virginia
attend the job fair, that the job fair is one way to attempt to make contact
with potential minority applicants and that the team approach has been used in
the past and, he believes, is more effective.
Mr. Curtis moved and Mr. McGrath seconded that Sgts.
Mook and Mitchell be authorized to attend and participate in the job fair. Motion carried by roll call vote of 2-1, Mr.
Kujawa voting nay.
There
being no citizens to be heard and no further business to come before the Board,
it was moved by Mr. Kujawa and seconded by Mr. Curtis that the meeting be
adjourned. The motion carried and the
meeting was adjourned at 9:54 a.m.
Gail L. Jares
Administrative Secretary
____________________________________________________________________________________
APPROVED: October 28, 2008
Brian
P. McGrath
Lawrence
G. Curtis
Joseph S. Kujawa