Supervisor Joseph S. Kujawa was sworn in at 9:00 a.m. by Judge William R. Cunningham.

 

 

Annual Organization Meeting                                                                                                       January 7, 2008  

 

It was moved by Mr. McGrath and seconded by Mr. Curtis that Mr. Kujawa be elected temporary Chairman.  Motion carried by unanimous roll call vote.

 

The annual organization meeting of the Millcreek Township Board of Supervisors was called to order at 9:30 a.m. by Temporary Chairman Kujawa in the Assembly Room of the Millcreek Township Municipal Building.  Present were Gerald Wolf, Lawrence Curtis, Brian McGrath, Joseph Kujawa, Evan Adair, Esq., Phyllis Vollbrecht, Richard Morris, P.E., and Chief Richard Andrews. 

 

Following the Pledge to the Flag, it was moved by Mr. Kujawa and seconded by Mr. Curtis that Mr. McGrath be elected Chairman of the Board of Supervisors for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. McGrath that Mr. Curtis be elected Vice Chairman of the Board of Supervisors for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. McGrath to appoint Mr. Curtis as Township Secretary for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa to appoint Phyllis Vollbrecht as Assistant Secretary for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. Curtis to appoint Gerald Wolf as Township Treasurer for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa to appoint Phyllis Vollbrecht as Assistant Treasurer for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. Curtis to appoint Richard Morris, P.E. as Township Engineer for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa to appoint Evan Adair, Esq. as Township Solicitor for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. McGrath to appoint Mr. Kujawa as Roadmaster for District I (all roads east of I-79) for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. Curtis to appoint Mr. McGrath as Roadmaster for District II (all roads west of I-79) for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa that Brian McGrath be appointed as well to the employee position of Administrator of Streets, Planning, and Recreation, and in that capacity to serve as the Board’s liaison to with responsibilities for day-to-day oversight of the Streets Department, Sewer Department, Parks and Recreation Department, and Engineering Department, and as the Board’s liaison to the Planning Commission.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. McGrath that Lawrence Curtis be appointed as well to the employee position of Administrator of Public Safety and Services and Administrative Services, and in that capacity to serve as the Board’s liaison to with responsibilities for day-to-day oversight of the Police Department, Police Clerks and Radio Dispatchers, Administrative Offices (including Payroll, Accounts Payable, Street Lights, and Switchboard), Garage, Director of Bureau of Fire Prevention, and as the Board’s liaison to the Fire Chiefs Association, Emergency Medical Service, Water Authority, Cable Television Advisory Committee, and Chairman of the Safety Committee.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. McGrath that Mr. Kujawa be appointed as well to the employee position of Administrator of  Recycling, Code Enforcement, Buildings and Grounds, and Traffic Engineering, and in that capacity to serve as the Board’s liaison to with responsibilities for day-to-day oversight of Public Services, Recycling Clerk, Building Maintenance Department, Traffic Engineering and Signal Department, and Zoning and Code Enforcement Department, and as the Board’s liaison to the Recycling and Education Committee, Sewer Authority, HUD Block Grant, and Zoning Hearing Board.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa that Brian McGrath be appointed the Township’s delegate and Joseph Kujawa the Township’s alternate delegate to the 2008 PSATS convention, each in their capacities as Administrator of Streets, Planning, and Recreation and Administrator of Recycling, Code Enforcement, Buildings and Grounds, and Traffic Engineering, respectively.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa, seconded by Mr. McGrath, that Lawrence Curtis, in his capacity as Secretary, be appointed the Township’s representative on the Executive Committee of ECATO for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa that Brian McGrath, in his capacity as Roadmaster, Lawrence Curtis, in his capacity as Secretary, and Joseph Kujawa, in his capacity as Roadmaster be appointed respectively, the Township’s representative and alternate representatives to the Erie Area Council of Governments for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa, seconded by Mr. Curtis, that Engineer Richard Morris be appointed the Township’s representative and Brian McGrath, in his capacity as Roadmaster, the alternate representative to the Solid Waste Pact for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. McGrath that Lawrence Curtis, in his capacity as Secretary, be appointed the Township’s representative to the Community Coalition and the Greater Erie Industrial Development Corporation (G.E.I.D.C.) for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis, seconded by Mr. Kujawa, that Township Engineer Richard Morris be appointed the representative and Brian McGrath, in his capacity as Roadmaster, the alternate representative to the Coastal Zone Management for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. Curtis that Thomas Hoffman be appointed the representative and Engineer Richard Morris the alternate representative to the Municipal Planning Organization for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa to adopt Resolution 2008-R-1; a Resolution providing that the Administrators of Recycling, Code Enforcement, Buildings and Grounds, and Traffic Engineering; of Streets and Planning, and Recreation; and of Public Safety and Services and Administrative Services are appointed as the Board’s liaison to the respective departments and agencies, these responsibilities to include day-to-day communications with department heads and the public; that the Administrators shall report to the Board of Supervisors, which retains full authority for decisions; and that appointments of the Administrators does not modify responsibilities previously assigned to department heads.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. Curtis that the bond for the Treasurer and the Assistant Treasurer, when acting in that capacity, be established and maintained at $500,000.00 for 2007.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa to approve the following fund depositories for 2008:

 

PNC Bank

General Fund 60-9913-0910:  Money Works I Account, interest paid on collected daily balance, rate set by bank on a weekly basis

 

Payroll Account 60-9913-1015:  Non-interest bearing checking account

 

Millcreek Township Police Pension Plan, Millcreek Township Employees Pension Plan (Investments only)

 

Millcreek Township Performance and Surety Bond Account 61-0163-4907:  Interest bearing checking account

 

Agresti, Kennerknecht & Associates 69-2860-8694:  Savings account

 

Millcreek Township Sinking Fund for Pennvest Loan 60-0227-7721:  Interest bearing money market account

 

Millcreek Township Supervisors Dental Account 60-0540-6285:  Interest bearing checking account

 

National City Bank of PA

Millcreek Township Sewer Revenue Account 0085100556:  Interest bearing checking account

 

Northwest Savings Bank

Millcreek Township Sewer Revenue Account 1256017409:  Interest bearing checking account

 

Citizens Bank

            Escheat Escrow Fund Account 610003-167-5:  Non-interest bearing checking account

 

Millcreek Art Show Fund Account 610003-169-1:  Non-interest bearing checking account

 

Millcreek Township Sewer Revenue Account 6218884256:  Interest bearing checking account

 

First National Bank of PA

            Pennsylvania State Fund Account 97001751:  Interest bearing money market account

 

Millcreek Township General Fund Account 97001730:  Interest bearing money market account

 

            Income Tax Escrow Account 97001752:  Interest bearing money market account

 

The Philadelphia Trust Company

Millcreek Township Police Pension Plan, Millcreek Township Employees Pension Plan (Investments only)

 

AIG VALIC (Thornburg)

Millcreek Township Police Pension Plan, Millcreek Township Employees Pension Plan (Investments only)

 

Victory Capital Management

Millcreek Township Police Pension Plan, Millcreek Township Employees Pension Plan (Investments only)

 

Pennsylvania Treasurer’s Invest Program for Local Governments

            All funds:  For investment purposes only

 

Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. Curtis to set the 2008 mileage rate at $0.505 per mile as called for by the Internal Revenue Service Code.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa that the Township Secretary provide to the Board of Auditors written notice of the appointments of Township Secretary, Roadmasters, and Administrators and their respective employee responsibilities, and also confirm this Board’s establishment of bond for the Treasurer and Assistant Treasurer in the amount fixed.  Motion carried by unanimous roll call vote.

 

Appointment of Members of Boards, Commissions, Committees, and Authorities:

 

Cable Television Advisory Committee (One Year Term)

            Harry Renton                                          Gary E. Garnavish

            Mario Loreti                                           Thomas C. Phillips, Jr.

            Craig V. Myers                                       Ronald Wilga

            Phil Fatica

 

Discussion followed on whether Mr. Wilga and Mr. Fatica could serve on this committee since they have now become elected officials.  Attorney Adair said that with this particular committee, there would be no conflict.  It was moved by Mr. Kujawa and seconded by Mr. Curtis to re-appoint all members listed above and that Mr. Wilga and Mr. Fatica be contacted to see if they still wish to serve.  Motion carried by unanimous roll call vote.

 

Planning Commission (Four Year Term)

           

It was moved by Mr. Kujawa and seconded by Mr. Curtis to re-appoint Matthew Niemic for a four-year term to expire December 31, 2011.  Motion carried by unanimous roll call vote.

 

Recreation and Parks Commission (Five Year Term)

 

It was moved by Mr.Kujawa and seconded by Mr. Curtis to re-appoint Alice Niebauer (School Board appointment) for a five-year term to expire
December 31, 2012.  Motion carried by unanimous roll call vote.

 

Recycling Education and Advisory Committee (One Year Term)

            Marge Cornelius                                      Steven G. Cornelius

            Kenneth C. Fromknecht                            Charles Glover

            Grace A. Horton                                      Kathleen Horton

            Roy Walkama                                         John O. Whipple

 

It was moved by Mr. Kujawa and seconded by Mr. Curtis to re-appoint all members listed above for one-year terms.  Motion carried by unanimous roll call vote.

 

Sewer Authority (Five Year Term)

           

It was moved by Mr. Kujawa and seconded by Mr. Curtis to re-appoint Nancy Lorei and Cynthia L. Spizarny for five-year terms to expire December 31, 2012.  Motion carried by unanimous roll call vote.

 

Vacancy Board (One Year Term)

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa to re-appoint Monsignor Robert Brugger for a one-year term.  Motion carried by unanimous roll call vote.

 

Water Authority (Five Year Term)

           

Mr. McGrath reported that Kimberly Bevelacqua (current member) and Robert Zawadski (former Port Authority member) were interviewed for this position.  It was moved by Mr. McGrath and seconded by Mr. Kujawa that Kimberly Bevelacqua be re-appointed for a five-year term to will expire December 31, 2012.  Voting yes:  Kujawa, McGrath.  Voting no:  Curtis.  Motion carried 2-1.

 

Zoning Hearing Board (Three Year Term)

           

It was moved by Mr. Curtis and seconded by Mr. Kujawa to re-appoint Michael Martin for a three-year term to expire December 31, 2010.  Motion carried by unanimous roll call vote.

 

UCC Appeal Board

           

It was moved by Mr. Kujawa and seconded by Mr. Curtis to re-appoint Attorney John J. Shimek, III for 2008.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa to adopt the following 2008 meeting schedule for the Board of Supervisors:

 

The regular Board meetings will be held every Tuesday at 9:30 a.m., except the fourth Tuesday which will be held at 7:00 p.m., in the Assembly Room of the Millcreek Township Municipal Building, 3608 West 26th Street, Erie, Pennsylvania.  The March 25 and October 28, 2008 meetings will be held at the Belle Valley Elementary School, 5300 Henderson Road, Erie, Pennsylvania.  There will be no even meeting in November or December.  No meetings will be held on April 22, May 13, and November 4, 2008.

 

The Millcreek Township Zoning Hearing Board will meet the last Wednesday of each month at 7:30 p.m. with no meeting in November but one on December 3; the Millcreek Township Planning Commission will meet the second Tuesday of each month at 7:30 p.m., the Millcreek Township Recreation and Parks Commission will meet the first Wednesday of February, March, May, June, July, September, and November at 7:00 p.m.; the Millcreek Township Cable Television Advisory Committee will meet on an as-needed basis; and the Millcreek Township Recycling Education and Advisory Committee will meet the second Tuesday of February, April, May, June, and October at 6:00 p.m. Meetings are held in the Assembly Room at the Millcreek Township Municipal Building, 3608 West 26th Street, Erie, Pennsylvania.

 

Motion carried by unanimous roll call vote.

 

It was moved by Mr. Kujawa and seconded by Mr. Curtis to adopt Resolution 2008-R-2; a Resolution authorizing the Township Supervisors, Millcreek Township Volunteer Firefighters, the Secretary, and employees as authorized by the Township Supervisors, of the Township of Millcreek, to attend such meetings and events during 2008 that pertain to the fulfillment of their duties as Township officials and employees.  Motion carried by unanimous roll call vote.

 

It was moved by Mr. Curtis and seconded by Mr. Kujawa to approve management appointments and salary increases for 2008 per the rate schedule which is available for public inspection in the Office of the Secretary and/or Treasurer, and to approve the following management overtime/accrued time and benefits policy:

 

All salaried management employees, except the Chief of Police (who comes under the provisions of the Police Contract) shall receive no overtime for 2008.  The Township will continue its policy of no longer keeping track of or awarding compensatory time to management employees.  Management employees shall be permitted to take a reasonable amount of time off to attend to pressing personal matters as necessary, providing it is less than four (4) consecutive hours on any given day.  Time off shall be contingent upon the employee discharging all of his/her responsibilities.  Abuse of this privilege may result in appropriate corrective action.

 

Also, all management employees except for the Chief of Police (who comes under the provisions of the Police Contract), shall receive the same benefits as provided in the Employees’ Contract (hospitalization, pension, vacation, sick leave, longevity, etc.).

 

Motion carried by unanimous roll call vote.

 

There being no further business to come before the Board, it was moved by Mr. Kujawa and seconded by Mr. Curtis to adjourn the meeting.  The motion carried and the meeting adjourned at 10:04 a.m.

 

Phyllis A. Vollbrecht

Assistant Secretary

 

APPROVED:      January 15, 2008

 

 

Brian P. McGrath

Lawrence G. Curtis